Business Process Automation

Your Operations, Running Themselves.

We build the internal systems that carry your day-to-day work — custom CRMs, client portals, automated reporting, and the integrations between them.

Not a SaaS subscription. A system in your infrastructure, documented and handed to your team.

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Custom internal systems · Workflow automation · Client portals · EU-based

Why It Matters

Your Software Almost Fits. That "Almost" Costs a Day a Week.

Every growing team ends up with the same pattern: a CRM that doesn't have the fields your business actually needs, a spreadsheet filling the gap, and someone re-typing data between the two. The report gets rebuilt by hand every Monday. The deadline gets noticed once it's late. Partners email to ask for a status that a screen could show them.

Nobody planned it that way. It accumulated — one workaround at a time.

We replace the workarounds with a system built for how your operation actually runs.

What We Build

Three Systems That Take Work Off Your Team

01 · Build

Custom CRMs & Internal Platforms

When off-the-shelf software doesn't match how your business works, we build the system that does — a client registry with the fields your domain actually needs, a pipeline board matching your real stages, multi-stage approval flows, document generation, and an audit trail of every change to sensitive data. Built on proven, boring technology. Deployed in your infrastructure. Documented and handed over — so you're never waiting on us to add a column.

Typical build: client registry, pipeline board, calendar, approval flow, document generation, audit log

02 · Connect

Client Portals & Role-Separated Access

The fastest way to remove internal work is to stop being the middleman. We build self-service portals where your clients and partners see their own status, documents, and reports — without an email to your team, and without ever seeing anyone else's data. Strict role separation is the architecture, not a setting: each account is scoped to its own records at the middleware level. Where you handle other people's sensitive data, that's a GDPR requirement, not a feature.

Typical build: partner/client portal, scoped access by account, self-service status, document access, booking

03 · Automate

Workflow, Reporting & Data Automation

The recurring work that quietly eats a day a week: the report someone rebuilds by hand, the deadline nobody notices until it's late, data re-typed from one system into another. We automate the mechanical layer — scheduled and branded PDF reporting, proactive deadline and expiry alerts, intake forms that populate your records directly, scheduled data syncs between the tools you already use, and AI where it genuinely helps rather than where it demos well.

Typical wins: automated KPI/PDF reporting, deadline alerts, self-service intake, cross-tool data sync

Not sure the bottleneck is technical?

Sometimes the fix isn't software — it's how the work is organized. Business process audits and operational strategy are handled directly by our founder.

Business process audit at sergiikhlivnenko.com
How We Deliver

You See It Working Before You Commit.

  1. 01

    Scope

    We define the deliverable, the data model, and a fixed estimate. You know what you're getting and what it costs before work starts.

  2. 02

    Prototype

    A clickable system with realistic demo data, weeks — not months — into the engagement. You react while changes are still cheap.

  3. 03

    Build

    Backend, integrations, access rules, deployment to your infrastructure. Proven stack, no experimental frameworks that break in six months.

  4. 04

    Hand over

    Documented codebase, admin and user guides, your team trained on it. Optional retainer if you want us evolving it — never a requirement.

Custom Systems. Fully Handed Over.

Why CONSYSTEAM

Custom Systems. Fully Handed Over.

01

You See It Working Before You Commit

We prototype with realistic data first. You click through your own workflow and tell us what's wrong while it's still cheap to change — instead of approving a spec and hoping.

02

You Run the System

Everything lives in your infrastructure, fully documented, with a perpetual licence to use and modify it. No SaaS lock-in, no "call us to add a field." If we disappeared tomorrow, your team keeps running it.

03

Boring Technology, On Purpose

Django, PostgreSQL, proven libraries. Nothing experimental that breaks on the next major version. Systems that carry operations need to be dull and stable, not clever.

04

EU-Based. GDPR-Native.

Registered in Slovakia. Role separation, audit trails, and data handling designed for compliance from the first line of code — especially where you're holding other people's sensitive records.

From Our Work

What This Looks Like in Practice

Result Snapshot

Compliance-heavy services provider

A small team was tracking hundreds of client records with hard legal deadlines, where a missed date has real consequences for the client — in spreadsheets, cross-checked by hand. We designed an operational platform: searchable client registry with inline editing, workflow board across multiple process templates, automated expiry indicators, document generation from client data, calendar of appointments and deadlines, and an activity log of every field change. Corporate partners get a separate scoped view of only their own people — replacing recurring status emails.

Result Snapshot

Advisory practice, client platform

In a small advisory practice, client data lived across email and task tools, intake was manual, and client reporting was rebuilt by hand in spreadsheets each cycle. We built a platform covering the full cycle: structured online intake, automatic first-draft generation from that intake, a multi-stage approval flow with partner sign-off, self-service meeting booking, branded PDF reporting generated from live data, campaign tooling, and a separate client-facing portal. Every action writes to an audit trail.

Result Snapshot

Our own operations

We run our internal tooling on the same stack we deploy for clients — dashboards, booking, invoicing, and workflow automation, including an embedded automation-engine dashboard. It's a deliberate constraint: if a pattern isn't good enough for our own operations, we don't ship it to yours.

Pricing

Cheaper Than a Bad Hire. Faster Than an Enterprise Vendor.

AI Audit

30 minutes. No pitch, no pressure. Just a concrete map.

Free
Book the Auditicon
  • Review of your current tools, team structure, and biggest bottlenecks
  • Highest-impact AI opportunity identified
  • Concrete build estimate and next steps
  • No commitment to work with us afterwards

Hourly

Done with you. Hands-on expert support on a tight scope — right away.

€ 150 /hr
shape
Start Hourlyicon
  • On-demand, as-needed billing — no long-term commitment
  • Build side-by-side with a hand-picked engineer on live, recorded calls
  • Every call and transcript kept in your client portal
  • Bring anyone on your team into the sessions

Monthly

Full service. We own the complete build lifecycle — discovery to maintenance.

€ 8990 /mo
Start Monthlyicon
  • A dedicated strategist and engineer on your roadmap
  • Proactive partnership at every phase, with quick POCs for new ideas
  • Enterprise-grade tooling, automation monitoring and meeting summaries
  • Pause or adjust monthly as priorities shift
FAQ

Frequently Asked Questions

No. We usually build around what's already there. Rip-and-replace is expensive, slow, and your team resists it for good reasons.

Know What You Want Built? Let's Scope It.

Thirty minutes. Tell us what's eating your team's week and what your current stack looks like. You'll leave with a concrete scope, a real estimate, and an honest answer about whether custom is worth it.

No pitch. No pressure.

Get an Automation Quote [email protected]